About | The Secret Weapon: Evernote and GTD smoothly integrated into TSW

For quite some time now, I have been utilizing this method of “organizing my life.”  It is such an integral part of my personal operations these days that I often take it for granted.  Across any platform and any operating system, this is my favorite system for integration of the GTD approach in my own life.  If you’re feeling overwhelmed by everything that’s going on and if you feel like things are out of control…reading about The Secret Weapon may be worth the time spent reading.  Or if you’re like me and are just a goofy GTD afficiando and haven’t heard of The Secret Weapon yet – then this if for you!  Either way, enjoy…




The Secret Weapon is a free organizational methodology for both professional and personal aspects of life that re-organizes emails, ideas, and every to-do big and small into one system that stays synchronized across a person’s computers as well as their smart phones.

TSW’s power comes from its ability:

  • to merge the best of the GTD concept with the software Evernote, a powerful application that works on Windows and Macs, as well as all smart phones.
  • to capture ideas and to-dos when we suddenly come up with them. Wherever that happens to be.
  • to sort these hundreds of items in a way where the only ones you need show up at the place and time you can work on them.
  • to place non-urgent ideas and to-dos further down in the system, and allow the more urgent ones to naturally bubble up to the top.
  • to direct our attention towards pondering life’s larger and loftier goals in such a way where they move from lofty and unobtainable to doable.

Once you’ve implemented TSW, each idea and to-do in your life becomes safely organized into a proper context, awaiting its turn to be brought out, thought out, and processed at the right time. The result is an empty Inbox, a shocking lessening of stress, and this exciting internal feeling that your life is on the right track.

To read the entire manifesto, click here.

via About | The Secret Weapon: Evernote and GTD smoothly integrated into TSW.

» Minimalist Fun: The 100 Things Challenge :zenhabits

» Minimalist Fun: The 100 Things Challenge :zenhabits.

Minimalist Fun: The 100 Things Challenge

Photo by Zach Klein

Every Wednesday is Simplicity Day on Zen Habits.

Could you cut your personal possessions down to 100 things?

Last week, in my Haiku Productivity post, I mentioned blogger Dave Bruno’s 100 thing challenge. It’s actually a challenge that I’ve seen in years past on other forums, but Dave’s version is that he’s trying to cut his personal possessions down to 100 items.

Things not included:

  • Stuff that’s shared between him and other family members.
  • Non-personal stuff, like dishes, cleaning supplies, etc.
  • Books.
  • Tools.
  • Collections count as one item.

I thought I’d give the challenge a try, as it’s an extension of Haiku Productivity — which has one rule: limit everything you do. If you limit your personal items, you are forced to choose. I don’t think this will be that difficult for me, as I don’t have a ton of personal items, but it is greatly appealing to the minimalist in me.

It’s supposed to be fun! Join me if you’d like. Let’s give ourselves a month (you can give yourself longer if you like), starting today (Sept. 19). Is the number 100 an arbitrary number? Of course it is! You could just as easily chosen 78, 94, 126, or the more magical 42. But it’s a nice round number, and the actual number isn’t as important as the exercise of trying to limit your possessions.

Why go through the challenge?
A few reasons:

  1. To help you declutter your home.
  2. To make you realize what’s necessary, and what you love, and what you don’t need.
  3. To free yourself of the burden of possessions.
  4. For fun.
  5. To force you to stick to the limit, even if you get new things.

If you have a minimalist streak in you, you might want to give it a try. If you’re really minimalist, you might even want to go below 100 — perhaps 50.

Some suggestions
This challenge might actually raise a lot of questions, such as whether you count this item or that, or whether you count a bunch of things as one item or not, or whether this item is considered “personal” or not. My answer: decide for yourself. This isn’t a competition, and it’s not a way to show off. It’s just for fun, and it’ll be different for each of us.

That said, here are a few suggestions:

  • First, take inventory. I’m going to start my inventory below. You can’t do this if you don’t know how much to keep.
  • Next, mark the must-keep stuff. There are certain things youknow you’re going to keep. Your Nolan Ryan rookie card. Your autographed Cat’s Cradle. Your ipod. Mark those with a star, count how many those are, to see how many you have left.
  • Then, the borderline stuff. What is stuff you might want to keep, but you’re not sure yet? Mark them with a circle or something, and see where your count is. If you’re over 100, you have some cutting to do. Cut until you get down to 100.
  • Get rid of the rest. Everything you’re not going to keep, you should get rid of. You have some options: donate it to charity; find someone who wants it; list it on Freecycle; throw it away; sell it on eBay or Craigslist; hold a garage sale. You could end up making some good cash on this. However you do it, get rid of it.
  • If 100 is too easy for you, choose a lower number. You may already be a minimalist. If you only have to get rid of 10 items to get down to 100, you might want to do something more challenging — say 70 or 50 (or 42).
  • Decide how to count things. It’s really up to you. Do you count baseball cards individually? Probably not — count them as one collection. How about a computer system? Your ipod and assorted gear? A good rule-of-thumb you might use: if everything goes in one case, count it as one item. If it’s all separate, count it as multiple items.

My inventory
Here’s what I’ve inventoried that I want to keep so far:

  1. Keys
  2. ID & debit card clipped together
  3. wedding ring
  4. Moleskine notebook
  5. unopened Moleskine notebook (for when the first one’s finished)
  6. bike
  7. helmet
  8. running shoes
  9. sandals
  10. flip flops
  11. Doc Martens
  12. jeans
  13. jeans
  14. jeans
  15. slacks
  16. slacks
  17. slacks
  18. long-sleeve shirt
  19. long-sleeve shirt
  20. long-sleeve shirt
  21. shirt
  22. shirt
  23. shirt
  24. shirt
  25. shirt
  26. shirt
  27. shirt
  28. shirt
  29. shirt
  30. shirt
  31. shirt
  32. shirt
  33. shirt
  34. t-shirt
  35. t-shirt
  36. t-shirt
  37. t-shirt
  38. t-shirt
  39. belt
  40. razor
  41. shaving cream
  42. toothbrush

Stuff I’m getting rid of includes:

  • slacks
  • t-shirts
  • shirts
  • ties

Life Project List

…back to focused writing.

A few weeks ago, on 12/02/12, I wrote about how I needed to re-focus.  I reflected on the “areas of importance” in my life and my “project list.”  The last time I had actually reflected on this list was 10/22/12.  As I wrote that post on 12/02/12, I belive my objective was to re-visit this list sometime soon.  However, time flies and here we are, almost two weeks after the fact and I am just now getting back to this!  Where does the time go?

Anyways, as of today and a quick review of my blog throughout the month of December, my revised “life project list” is as follows:

  1. Fitness – continued successful training for marathon
  2. Financial – lots of reading Dave Ramsey’s book, The Total Money Makeover and implementation of plan
  3. GTD – continued work with efficient utilization of The Secret Weapon method of GTD implementation via Evernote
  4. Preparation – The Journey from Grasshopper to Ant
  5. 13 Skills Project – New addition to “life project list”
  6. Community / Socializing – been attending church, increased desire to socialize with other humans
  7. Wellness – infrequent daily stretching routines in AM/PM – need to get back into routine
  8. Volunteer Work – declining desire to maintain involvement with Big Brother Big Sister program
  9. Work / Career – nothing eventful occuring here
  10. Vacation – previously a “life project” due to planning of Caveman 2012.  Perhaps time to discuss/plan monthly backpacking trip?

Without spending a ridiculous amount of time on the analysis of my life, I believe that this is where my priorities lie after reflection about the amount of time and energy spent on each of these areas.  It can be very challenging to be objective when thinking about yourself.  Chew on that one for a moment.

Pomodoro up.

Stay tuned.